Location: Wilmington, Delaware
This position is responsible for providing operations management for the Department of Pediatrics, which entails providing leadership, organization, planning, direction, and coordinated administration to the operational aspects of the Department of Pediatrics. This position exists to support the Delaware Valley, Director of Operations and the Associate Vice President PF Primary Care, DV.
The Operations Manager plays a lead role in operations improvement by functioning as an analyst, facilitator, and/or project manager as required; ensures that improvements are made in operational practice to improve the quality of care provided through resource utilization, operational assessments, and productivity management; collaborates and communicates with key members of the Practice and Hospital as well as outside organizations; maximizes efficiencies through consistent policy application; provides oversight and/or direction to department administrative support; supports the development of the operation and capital budget for the department; is responsible for ensuring excellence in customer service in all areas.
- Works collaboratively with the Administrator and Director in the following areas of responsibility:
- Developing Standards of Practice within the Department of Pediatrics. Assists in establishing standard practices, policies, and operating procedures to ensure a timely, efficient, and positive patient experience.
- Evaluating work processes, time management, and efficiency of staff to maximize productivity and ensure maximum utilization of resources available.
- Assisting departmental leadership to attain performance measurement goals and assist departmental leadership to attain clinical effectiveness targets and strategies annually.
- Project Management as required.
- Participating in the development and administration of the operation and capital budget for the department.
2. Quality Assurance and Improvement
- Monitor systems, identify opportunities to improve services, write reports, make recommendations, and implement changes to improve quality of care through resource utilization, operational assessments, and productivity management.
- Collect data and information about patient access, prepare reports and analyses, and use published standards to identify progress or adverse trends. Implement changes when needed.
- Act as an intermediary between patients, families, referring community, departments, and staff.
3. Provide oversight and/or direct supervision to Department of Pediatrics administrative support staff.
- Participate in the recruitment and training of new associates and assure the development of associates through orientation and training programs and through work experiences.
- Provides necessary training and education to ensure consistency of performance in all administrative areas.
- Define performance expectations for all administrative staff positions through the Performance Management System, including department-specific job descriptions and measurable performance standards.
- Create an environment that encourages and supports self-development and learning for all associates through regular feedback.
- Make recommendations on staffing levels needed to meet the demands of changing patient volumes and relevant data metrics to ensure performance standards are maintained.
- Evaluate work processes, time management, and efficiency of staff to maximize productivity and ensure maximum utilization of resources available.
- Monitor accruals, overtime, and scheduled/unscheduled time off for the preparation and submission of staff and physician payroll in Kronos.
- Process and track accounts payable and reimbursement requests.
- Provides back up coverage as needed to ensure that patient care is not interrupted.
- Submit and monitor all office, medical, and non-medical supply and equipment purchases.
4. Customer Service and Satisfaction; Service Excellence
- Represent and demonstrate a commitment to excellence in Customer Service and Patient Experience within the Department of Pediatrics. Identify opportunities to improve services, make recommendations, and implement actions. Includes participating in organizational service excellence initiatives.
- Investigate, document, and respond to patient complaints to identify opportunities to improve operational processes, quality of care, and patient satisfaction.
5. Monitor/ensure compliance of department personnel, financial, and administrative policies.
6. Embrace and consistently demonstrate Nemours Core Values. Create and support an environment that fosters teamwork, respect, cooperation, accountability, and trust.
7. Perform other duties as required or assigned.
Bachelor's degree required.
Healthcare Management experience preferred.
Three years prior supervisor/management experience required. Healthcare Management experience preferred.